Creating an initial inventory will help you understand what you’re preserving and with our help how to preserve it.
- What types of digital files (doc, xslx, jpeg, wav, flac, etc.) do you have?
- How many of each file type do you have?
- How much space are they taking up on your hard drive, external hard drive, cloud, etc?
- Within your digital files, is there anything that you fear losing the most, or is most at risk of deterioration?
- What types of physical items (documents, news clippings, photographs, tapes, CDs, etc.) do you have?
- For those physical files, consider the space they take up: if you were to place it in a box (15" x 12" x 10"), how many linear feet would it be? This might sound like a weird question, but will be important if you end up buying preservation-quality boxes. (A linear foot is a one-dimensional measurement, so if your physical items take up three boxes that are 15 inches long, you have almost 4 linear feet of stuff in your inventory.)
- Within your physical items, is there anything that you fear losing the most or is most at risk of deterioration?
Again, this might take a few days to do, but becoming an expert on your collection is pretty important and will help you make better preservation decisions.
Now, go do your homework.